What is an Expense Reviewer
Automatically detect and resolve expense issues before they impact your books.
Alaan analyzes each submitted expense in real time and flags potential risks such as duplicate receipts, missing documentation, and policy violations.
Who uses Expense Reviewer
Role | How they use Flags |
Finance Managers / Accountants | - Review flagged expenses before closing the books - Identify fraud, missing documentation, and policy violations |
Admins | - Monitor overall spending behavior - Enforce and adjust company policies |
Employees | - Understand why an expense was flagged - Fix issues and resubmit quickly |
Flag types
These are the six issues Alaan automatically detects in V1.
Flag types | What it means | Why it matters | What to do |
AI-Generated Image | The receipt appears to be digitally generated instead of a real photo. | May indicate fraudulent documentation. | Request a valid receipt or investigate further. |
Out of Policy (Admins & Accountants only) | The expense does not meet your company’s submission policy. | Ensures compliance with internal controls. | Ask the employee to correct the submission, or update the policy (if needed) |
Tax Invoice Required | A valid tax invoice is missing for a VAT-eligible expense. | Without it, your company may not be able to reclaim VAT. | Request a valid tax invoice from the employee. |
Receipt Mismatch | The receipt details (amount or date) don’t match the transaction. | Could indicate an error or a discrepancy that needs explanation. | Ask the employee to verify and resubmit the correct receipt. |
Alcohol / Tobacco | The transaction includes alcohol or tobacco-related charges. | Helps enforce company-specific spending policies. | Review based on your company policy (approve, reject, or request a split). |
Using flags in your workflow
Review only what matters
Filter the Expenses page by flags to quickly find transactions that need attention, instead of reviewing everything manually.
Approve expenses with confidence
When using Bulk Approve, you’ll see a summary of flagged expenses before confirming — so nothing important is missed.
Help employees fix issues faster
Employees can see exactly why their expense was flagged and what action is needed, reducing back-and-forth.
Customize your experience
You can enable or disable specific flags from Manage Flags based on your business needs.
Where flags appear
Expenses page
Filter panel shows only relevant flags
Works with other filters like date, employee, and category
Your preferences are saved for future sessions
Expense details
See all flags applied to a transaction
Get clear explanations and next steps
Access contextual actions (e.g. edit policy)
Bulk approval
View a summary of flagged items before approving
FAQ
Q: How can I manage the flags?
Go to Manage Flags to:
Enable or disable specific flags
Control what appears in your workspace
Note: Flags with no matching expenses are hidden from filters. They remain available in settings
Q: Why don’t I see certain flags?
Flags only appear in filters when there are matching expenses. You can still manage them in Manage Flags.
Q: Can I customize which flags are shown?
Yes. You can turn specific flags on or off anytime.
Q: Can employees see flags?
Yes. Employees can see flags on their own expenses along with guidance on how to fix them.
Q: What if we need a new type of flag?
You can suggest new flags based on your workflows. Alaan continuously improves detection based on customer feedback.
Need help? Feel free to drop us an email on [email protected]