Employee dues show the net amount owed between an employee and the company based on card transactions and out-of-pocket expenses recorded in Alaan.
If an employee owes money → Due to Company
If the company owes money → Due to Employee
These dues are calculated automatically based on the type and status of each transaction, and can be settled outside Alaan while still being tracked in the platform.
How Dues Are Created
Dues are calculated based on three types of transactions:
1. Card Payments
These are payments made using the Alaan card.
Transaction Status | Outcome |
Approved | Treated as a company expense — no dues created |
Rejected | Amount is owed by the employee to the company |
2. ATM Withdrawals
Card holders may withdraw cash using their Alaan card (if enabled).
These transactions do not go through approval
The full amount withdrawn is considered due to the company
This is because the employee has taken company funds, which must be accounted for later.
Note on ATM fees: A fee of 5 AED is charged on every ATM withdrawal in the UAE. This fee is not included in the dues calculation, only the withdrawn amount itself is counted.
3. Cash Expenses (Out-of-pocket)
These are expenses paid by employees using their own money and submitted in Alaan.
Transaction Status | Outcome |
Approved | Treated as a company expense — amount is owed by the company to the employee |
Rejected | No dues created |
How Dues Are Calculated
The final dues for an employee are calculated as:
Due to Company = ATM Withdrawals + Rejected Card Payments − Approved Cash Expenses
The result can be positive or negative:
Positive amount → The employee owes money to the company.
Negative amount → The company owes money to the employee.
When Dues Are Updated
A transaction is reflected in dues as soon as any of the following occur:
A cash withdrawal is made
A card payment is rejected
A cash expense is approved
Settling Dues
Dues are settled outside Alaan, using methods such as:
Payroll adjustments
Bank transfers
Cash payments
Once settlement is completed, admins can mark the relevant transactions as settled in Alaan.
Partial settlement
Admins can settle dues partially rather than clearing all outstanding dues at once. This is useful for aligning settlements with payroll cycles or handling transactions on a case-by-case basis.
Example: An employee has ATM withdrawals, rejected card payments, and approved cash expenses across multiple months. Instead of settling the full balance at once, an admin can select only the transactions from a specific month and mark those as settled independently.
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