To keep payments secure, SuperPay sends a bill back for reapproval if a sensitive field is changed after the bill has already been approved. This ensures that what an approver signed off on is exactly what gets paid, closing the gap where a change could otherwise slip through after approval without oversight.
Which edits trigger reapproval
Editing a sensitive field on an approved bill resets its approval and sends it back through the approval flow.
Sensitive fields are the ones that determine how much is paid and where it goes.
Field edited | Sends the bill back for reapproval? |
Payment amount | Yes |
Beneficiary bank account details | Yes |
Non-sensitive details (e.g. internal notes or memo) | No |
Note: Editing a non-sensitive field does not reset approval, so day-to-day housekeeping on a bill won't unnecessarily interrupt the workflow.
How reapproval works
Reapproval guarantees that a payment can never be sent with an amount or destination that differs from what was actually approved. Here's the workflow that makes that possible:
A bill is submitted and approved by an authorised approver.
When someone edits a sensitive field, such as the amount or the beneficiary's bank account, on that bill, a warning like the one below appears before the edit can be saved:
The bill's status reverts to pending approval. It is no longer cleared to proceed,
which is reflected in the bill's Approvals panel like the below screenshot:
An approver in the approval flow reviews the change and re-approves the bill.
Only after re-approval does the bill continue to the payment stage.
💡 Tip: Think of reapproval as a checkpoint that re-triggers only when the substance of the payment changes, not every edit resets the clock.
FAQ
Q: Which fields count as "sensitive"?
The fields that determine how much is paid and where it goes, the payment amount and the beneficiary's bank account details. Changing either of these sends the bill back for reapproval.
Q: Who can re-approve the bill?
The bill re-enters your normal approval flow, so the first approver in the approval flow starts with re-approval.
Q: Why does editing the amount or bank account send the bill back for approval?
The amount and the beneficiary's bank account details determine how much money is paid and where it goes. If either could be changed after a bill was already approved without anyone reviewing it again, a payment could end up going out for a different amount or to a different account than what was actually signed off on.
Sending the bill back for reapproval closes that gap: an approver always reviews the final amount and destination before the payment is made, and every change like this is recorded in the bill's approval history.
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